Skip to main content

It looks like you have JavaScript turned off

Pretty much everything should work. But you may find some components look slightly off as a result. You can find out what JavaScript is here. If you don't have JavaScript turned off, or if something doesn't work that you think should do, please email hidden; JavaScript is required.

Job post: Apprentice Student Records and Exams Officer

Job information

Job reference: NOTT176985

  • Employment type: Contract - Full Time
  • Salary: £22,125 to £22,700 per annum FTE (Band 3, pro rated for part time)
  • Published date: 2 July 2024 at 06:00:00 BST
  • Application deadline: 28 July 2024 at 23:59:00 BST

Job benefits

  • Access to Additional Annual Leave
  • Access to NUS/TOTUM Discount
  • Access to the Local Government Pension Scheme
  • Annual Travel Passes Scheme
  • Cycle to Work Scheme
  • Employee Assistance Helpline

Job location

Nottingham One

Nottingham One, Canal Street, Nottingham, NG1 7HG

How to apply for this job post

You can apply for this job post through our jobs portal using the button below. If you have any questions or queries regarding this role, email hidden; JavaScript is required

Apply for this job role Application guidance

Job description

Your future is here, a place to thrive

Being part of Nottingham College means playing a vital part in helping thousands of people to unlock their potential through learning. Together, we’re making a positive difference to our learners, to our communities and to each other. We’re building better futures, for others and for ourselves. Here, you’ll have the freedom to work in a way that suits you, the support to thrive and the opportunity to shape your career.

Who we need

We have an opportunity to join a welcoming team who play a key part in ensuring our exams processes run smoothly. You’ll have an eye for detail and work well with data, demonstrating the ability to process large volumes of data, whilst maintaining a high level of accuracy.

You’ll ideally have experience of working within a team but also be able to work independently and without direct supervision and will work well when faced with tight deadlines.

Although the majority of the role isn’t front facing with students, you will need to have a commitment to providing excellent customer service to those colleagues and customers you come into contact with and you will need to provide support to students during our busy enrolment and exams periods.

What does the role involve

This role will involve working across both the Student Records and Exams Team, giving you an insight into the functions of both teams. You will support the processing and maintenance of student records using the College’s student record system EBS. You will also support the provision of exams within the team during the busy exam periods. You will deal with queries from curriculum colleagues, other internal departments, students, parent/guardians and external awarding bodies and have the chance contribute to the development of new processes and ways of working within the team. Specific tasks include:

· Providing timely and accurate compliance checking and data processing covering tasks such as timetabling, enrolment and data validation.

· Supporting student data activities for a variety of different areas including main curriculum, apprenticeships and external partners.

· Using the college validation reports to ensure all data errors are investigated and resolved.

· Inputting and maintenance of all student exam and achievement records on the college student records system and awarding body platforms.

· This includes registering students on relevant qualification aims, putting in place access arrangements, submitting achievement claims, recording results and distributing certificates.

· Organising, planning, co-ordinating & delivering exams following statutory awarding body regulations and deadlines.

· Dealing with day-to-day queries from Assistant Principals, Heads of Faculty, curriculum staff, students and awarding bodies.

Please be aware this post will involve studying for a L3 Business Administration apprenticeship alongside your day to day tasks, and as such, you will spend one day a week studying towards your qualification. In order to be eligible for the role you must have a minimum of three years of residency in the UK, alongside the right to work here.

For further details on this post which the job description and person specification cannot answer for you, please contact

What we can offer

Once settled into the role, you will have the opportunity to benefit from flexible working as the team work from home as well as being based onsite at one of our city centre locations. In return, we will ask for flexibility in picking up additional tasks outside of our usual remit, in addition to working a limited number of evenings and weekends during our main enrolment period.


If you’re ready to be part of something special, the future is here. Visit to apply.

Supporting documents