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Apprentice Administrator


Job description

Our Nottingham Academy has a fantastic opportunity for a new Apprentice Administrator. This role will support learner engagement, learner support, compliance and general administration activities. Our Nottingham Academy provides pre-employment training courses for the unemployed helping them get back into work.

The Apprentice Administrator is responsible for the administration functions across the Academy. This role will support engagement, learner support, delivery, compliance and general academy administration activities.

The successful candidate will undertake the following main Duties and Responsibilities:

  • Quality and Compliance checks of enrolment and completion paperwork
  • Registration of candidates with Awarding Bodies
  • Registering learners onto e-portfolio
  • Quality and Compliance checks of monthly reviews
  • Ensuring timely submission of paperwork from the academy to head office
  • Data input of new enrolments, employers, reviews, completions and leavers onto MI system
  • Supporting academy staff with any admin requirements
  • Support enrolment and engagement activities to ensure all documentation is compliant
  • Management of filing procedures
  • Running reports from MI system
  • Data cleansing of MI systems and learning platforms to ensure 100% accuracy
  • Taking inbound calls from learners, employers, and partners
  • Ensure the academy deeply areas are presented professionally
  • Obtain learner feedback to gather satisfaction, progression and destination outcomes
  • To undertake general administration duties

Equality and Diversity:

  • It is the responsibility of the post holder to promote equality and diversity throughout the Group
  • The post holder will undertake their duties in full accordance with the Group’s policies and procedures relating to equal opportunity and diversity

Health and Safety:

  • To promote health, safety and welfare throughout the Group
  • To undertake their duties and responsibilities in full accordance with the Group’s Health and Safety Policy and Procedures

Safeguarding Children and Vulnerable Adults:

  • It is the responsibility of the post holder to commit to safeguarding and promoting the welfare of children and vulnerable adults within the organisation
  • The post holder will undertake their duties in full accordance with the Group’s policies and procedures relating to safeguarding and promoting the welfare of children and vulnerable adults, e.g. dealing with learner issues i.e. safeguarding and referring on to specialist staff
  • This position is subject to an enhanced criminal records check from the Disclosure & Barring Service (DBS) and will be subject to satisfactory clearance of this check
  • If this position is classed as Regulated Activity, it is subject to an Adult & Child barring check

How to apply for this vacancy

You can apply for this vacancy through the National Apprenticeship Service. If you require any assistance with applying for this vacancy please contact us on 0115 945 7260 or email the apprenticeship team.

Application deadline: 14/11/2020

Possible start date: 16/11/2020

Skills required

  • Proficient ICT skills, particularly with Microsoft packages
  • Strong organisation skills

Qualifications required

A*- C/9-4 maths and English or equivalent at GCSE desirable but not essential.

Candidate requirements

The current National Minimum Wage (NMW) rate for apprentices is £4.15 per hour. This applies to 16-18 year old apprentices and those aged over 18 in the first year of their Apprenticeship. For all other apprentices the National Minimum wage appropriate to their age applies. The Minimum Wage for Apprentices applies to time spent on the job plus time spent training.

  • Please note that anyone under the age of 18 will only work a maximum of 40 hours per week. Any role which exceeds these hours on advert will be amended accordingly to fall in line with the legislation
  • Please note that if the successful applicant is found prior to the closing date the vacancy maybe withdrawn early

This apprenticeship is work based learning therefore most of the time you will be working at the employers address. Depending on your training you will only need to attend college in Nottingham for initial assessments, enrolment and a few other rare occasions.

Training provided

Business Administration Level 3 Standard-

Functional Skills if required

Please note that the apprenticeship standards require the apprentice to sit an End Point Assessment. Please refer to above link for more information.

Future progression

Potential opportunity for a permanent role within the company following successful completion of the apprenticeship.

Additional questions for candidates

During the application process you will be asked the following additional question(s) below. To prepare yourself, have a think about how you might answer them.

First question
Why did you apply for this role?

Second question
How will you be travelling to and from the work place?

Employer information

Skills People Group are a national provider of NVQ, Apprenticeships, Programmes for the Unemployed and Compliance Training. We specialise in both commercial and funded training and are proud to be nationally recognised as one of the UK’s largest private training providers.

Address details:

Clarence Court
Carlton Road

Map data is calculated from the available geolocation information.

Reference number VAC001659782
Working week Monday-Friday 8am-4.30pm

(37.5 hours per week)

Expected duration 18 months
Apprenticeship level Advanced
Related course Business Administration - Advanced Apprenticeship (Level 3)
Salary £146.25 (Weekly)

Wage explained

Apprentices are paid for their normal working hours and training that’s part of their apprenticeship (usually one day per week).