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Apprentice Finance Assistant

Accounting Aat

Job description

The Apprentice Finance Assistant will work closely alongside the Financial Control Manager and Assistant Financial Control Manager to be responsible for a broad range of administrative work which ensures effective Purchase Ledger management and enables finance records to be maintained and payments processed in a timely and accurate manner.

The role of the finance assistant is to provide the department with full support, working with colleagues to ensure that an efficient and effective finance service is provided to all stakeholders (students, staff, parents, suppliers etc.) at the Trust

General Responsibility:

  • Support the overall Christian ethos of the Trust
  • Be aware of and comply with Trust policies and procedures including but not exhaustive of
  • Acceptable Use of IT Policy
  • Code of Conduct
  • Extremism & Radicalisation Policy
  • Health, Safety and Security Policy & Guidance
  • Keeping Children Safe in Education (Part 1) Guidance
  • Safeguarding Policy and Training Slides
  • Whistleblowing Policy
  • IT Pack including Acceptable Use Statement
  • Health, Wellbeing and Benefits Policy
  • Finance Policy
  • Be aware of and support difference and ensure equal opportunities for all
  • Contribute to the overall aims of the Trust and Academy Improvement Plans
  • To develop and implement own professional development and skills
  • To behave in a manner that is professional, friendly, fair with students and colleagues demonstrating and role modelling politeness and respectfulness
  • To demonstrate an excellent record of attendance and punctuality
  • Work cooperatively as part of the Trust wide staff team
  • Undertaking any other duties which may reasonably be regarded as within the nature of the duties and responsibilities/grade of the post as defined

Specific Responsibilities:

Under the direction and guidance of Assistant Financial Control Manager:

  • Assist with day to day finance tasks
  • Assist with the processing of purchase invoices, checking invoices match to associated purchase orders and goods receipt notes, raising queries where necessary. Ensuring invoices are arithmetically correct, there is no duplication of payments, the correct VAT rate is applied and all discounts possible are applied. Paying careful attention to nominal coding and seeking advice and assistance where appropriate to help with this
  • Checking and reconciling supplier statements, contacting suppliers for any missing invoices
  • Assist in the annual archiving of finance records
  • Assist in ensuring that there is sufficient stationery within the office and to reorder as and when required
  • Preparing letters on the Trust’s online payment system
  • Producing simple reports from the Trust’s online payment system
  • Assisting with parent queries related to the Trust’s online payment system
  • Assist in dealing with general enquiries to the Finance office; usually telephone or through email
  • Provide general administrative support e.g. photocopying, filing, faxing, complete standard forms and respond to routine correspondence
  • Supporting the central services teams with any other reasonable tasks as requested.
  • Assist in the distribution of mail, both postal and electronic, as needed
  • Other reasonable tasks as requested

Staff Conduct:

  • All employees are expected to familiarise themselves and follow the Trust vision and ethos during their working lives with Archway Learning Trust
  • We are professional people and expect professional conduct (behaviour and language) based on mutual respect, good manners, politeness and common courtesies for all members of our community. We expect that at all times employees behave in a manner that role models positive behaviours for our students to follow
  • Physical violence, verbal abuse and swearing are unacceptable and not tolerated
  • Employees are expected to maintain a professional relationship with students
  • Staff will be fully supported by the Trust at all times in carrying out the behaviour policy
  • At the Trust we expect staff to wear professional business clothes not casual

How to apply for this vacancy

You can apply for this vacancy through the National Apprenticeship Service. If you require any assistance with applying for this vacancy please contact us on 0115 945 7260 or email the apprenticeship team.

Application deadline: 06/11/2019

Possible start date: 12/11/2019

Skills required

  • Good interpersonal skills enabling the postholder to establish effective working relationships
  • Being able to work as part of a team
  • Good communication skills, written and verbal
  • Excellent organisational skills, with the ability to plan and balance priorities, maintaining high standards whilst working accurately and effectively
  • Being able to work under pressure dealing with conflicting demands
  • Customer focused attitude
  • An understanding of the Trust business and the impact requests have on the effective running of the Trust
  • Manages own tasks and work time effectively
  • Ability to work on own initiative, with the ability to seek support and assistance where appropriate

Qualifications required

Good literacy and numeracy skills evidenced through at least 5 GCSEs (or equivalent) of Grade C/4 and above including maths and English.

Candidate requirements

Please note that anyone under the age of 18 will only work a maximum of 40 hours per week. Any role which exceeds these hours on advert will be amended accordingly to fall in line with the legislation.

Please note that if the successful applicant is found prior to the closing date the vacancy maybe withdrawn early.

This apprenticeship is work based learning therefore most of the time you will be working at the employers address. Depending on your training you will only need to attend college in Nottingham for initial assessments, enrolment and a few other rare occasions.

Training provided

  • Accountancy with AAT Level 2
  • Functional Skills Level 2 if required

Future progression

Potential progression onto level 3 once Level 2 is completed.

Employer information

Welcome to Archway Learning Trust. Our growing family of Academies is based in and around Nottingham and includes children from their first day at nursery all the way through preparation for university and lifelong learning.

Address details:

Archway Learning Trust
Harvey Road
Aspley Lane

Map data is calculated from the available employer geolocation information.

Reference number VAC001577330
Working week Monday - Friday 9am - 5pm

(37 hours per week)

Expected duration 12 months
Apprenticeship level Intermediate
Related course Accounting - Intermediate Apprenticeship (Level 2)
Salary £144.30 (Weekly)

Wages explained

Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).