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Vacancy details

Reference Number
VAC2000037534
Closing Date
Level
Advanced (Level 3)
Duration
1 Year 9 Months
Planned Start Date
Salary
£10,400 a year
Apprenticeship Area
Business and administration
Training Course
Business administrator (level 3)
Apprenticeship Standard
Business administrator

Job description

Provide a comprehensive reception service for the Academy including working with all staff, parents and stakeholders.

  • Provide 1st level advice and reception service, both face to face and on the telephone, to parents, carers and other callers to the school
  • To ensure that callers and visitors to the academy are dealt with in a friendly and courteous manner and that they or their queries are directed to the appropriate member of staff
  • To ensure that the academy’s standards of customer care are achieved
  • To ensure accuracy and confidentiality in dealing with requests and maintaining records
  • To ensure all post received is handled appropriately and post is ready for collection
  • To ensure all parcels are recorded and dealt with immediately and the relevant person informed
  • To ensure that all reception notice boards are updated in a timely manner
  • To ensure that all allocated regular or scheduled administrative tasks and record updates are performed on time
  • To comply with the appropriate government and academy policies, procedures and systems
  • To follow the requisite procedures and legislation regarding confidential information, e.g. the Data Protection Act and GDPR
  • To be proactive in the implementation of the academy’s Equal Opportunities policy, Health & Safety regulations and Environment Protection policies
  • Provide routine clerical support including word processing and other IT based tasks, photocopying, filing, emailing and minute / note-taking
  • Collation and maintenance of pupil details both manual and computerised
  • Administration of pupils’ admission procedures
  • Assist with the arrangements of hospitality across school
  • Process routine administration for school diary

Influencing and Managing Relationships:

  • Headteacher
  • External agencies
  • Parents and carers
  • Governors
  • Senior Leadership Team
  • Staff

Vacancy information

Monday - Friday, Shifts to be confirmed
25 hours per week

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Customer care skills
  • Problem solving skills
  • Presentation skills
  • Administrative skills
  • Logical
  • Team working
  • Creative
  • Initiative
  • GCSE English GCSE or equivalent 9-4 (Essential)
  • GCSE Maths GCSE or equivalent 9-4 (Essential)
  • Business Administration Level 3
  • Once monthly college attendance (Monday) - City Hub Campus
  • 21 months
  • Receptionist or other avenues

Employer information

Hogarth Academy is a warm and happy school. All children are challenged, nurtured, and inspired to achieve highly and make a positive contribution to society.

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Vacancy location

Address Details:

Hogarth Academy
Porchester Road
Nottingham
Nottinghamshire
NG3 6JG