Skip to main content

It looks like you have JavaScript turned off

Pretty much everything should work. But you may find some components look slightly off as a result. You can find out what JavaScript is here. If you don't have JavaScript turned off, or if something doesn't work that you think should do, please email hidden; JavaScript is required.

Data Protection

About Nottingham College

Data Protection

Here at Nottingham College, we take the protection of your information very seriously, whether you’re a learner with us, one of our staff or a visitor to one of our sites. This page and the material linked to from it are designed to tell you about how your personal information is used by the College, whatever your relationship with us is, and also how you exercise your rights with respect to your personal information.

Nottingham College Privacy Notices

If you want to know in detail what information the College collects, what it uses it for and why, as well as what your rights are, please click on all of the Privacy Notices below that are relevant to your relationship with the College:

Privacy information for those with parental or next of kin responsibility for Nottingham College students

The types of information we collect

We may collect, use and share your personal information in order to protect the health and wellbeing of our students and support their learning and development.

The categories of your personal information that we collect, store and share include:

  • Personal information (such as name and contact details)
  • Contact history (such as correspondence/notes)

We may also collect, store and use the following “special categories” of more sensitive personal information:

Any information relating to a health condition or resulting adjustment needs that we may need in order to facilitate your participation in any events such as open evenings or end of year shows. This information will be supplied directly by you and only used on the basis of your consent.

The legal bases on which your information is processed

Where our students are over 18, we will process your information on the basis of the college performing its task in the public interest (that of educating our students).

On occasion, we may process your information on the basis of fulfilling our legal obligations to safeguard our students and provide information related to their academic progress to those with parental responsibility.

If you are the next of kin of a student at the College, we will use your contact details in the event of an emergency on the basis of our students’ vital interests.

How your personal information is collected

We collect personal information about individuals who have parental and next of kin responsibility for our students at enrolment and occasionally over the course of the academic year. You will have provided your details yourself, or they will have been provided by the student(s) for whom you have responsibility.

How the College uses your information

We use your information to:

  • Contact you in the case of an emergency

If you are the parent or guardian of one of our students, we will process your information to:

  • Comply with legal obligations around the health, safety and wellbeing of our students, including Ofsted inspections
  • Support our student’s learning
  • Report on student progress
  • Facilitate the provision of appropriate guidance and pastoral support
  • Assess and improve the quality of our services.

How Nottingham College shares your information

Nottingham College will not share your information unless legally obliged to do so, for example with the police in the event of a welfare concern related to the student for whom you have responsibility.

How long the College will retain your information

Detail about how long Nottingham College keeps personal information can be found in its data retention and disposal policy. Parental information comes under ‘Records documenting the registration of individual students on programmes’. This information is kept for a further six years following the end of the academic year in which the student leaves the College. We are required to hold safeguarding records for a set period of time and, on some rare occasions, your personal information may be included in these records and therefore held for up to ten years.

The right of subject access, allows to obtain a copy of your personal data as well as other supplementary information. 

Useful Downloads